Roxhill Media Limited (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

Use of your information

We use your information to provide our service to you and to support your relationship with us. We use your information collected from this site to personalise your repeat visits to this site. We do not disclose or sell your information outside our corporate group. We may obtain information about you via third party sources, such as public databases and social media platforms. We take steps to ensure that such third parties are legally permitted or required to disclose such information to us.

Marketing

We may use your information to send you information about products, services, promotions and events which may be of interest to you. You can opt-out of receiving marketing communications from us at any time by contacting us at marketing@roxhillmedia.com.

Disclosure of your information

We may disclose your personal information to any member of our corporate group.

We may also disclose your personal information to third parties:

• if we sell or buy any business or assets, in which case we may disclose your personal information to the prospective seller or buyer of such business or assets;
• if Roxhill Media Ltd or substantially all of its assets are acquired by a third party, in which case personal information held by it about its users and customers will be one of the transferred assets;
• if we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Roxhill Media Limited, our clients, or others.

Security

Where we have given you a password which enables you to access certain areas of this site you are responsible for keeping that password confidential and the password should not be shared with anyone. All personal information you provide to us is stored on secure servers. Some of these servers may be located outside of the European Economic Area (EEA). Rest assured that we will ensure that any transfer outside the EEA is subject to contractual provisions that will safeguard your personal information.

Cookies, tracking and beacons

In order to improve this site, we may use small files commonly known as “cookies”. A cookie is a small amount of data which often includes a unique identifier that is sent to your computer or mobile phone (referred to in this policy as a ‘device’) from this site and is stored on your device’s hard drive. A cookie records on your device information relating to your internet activity (such as whether you have visited this site before). The cookies we use on this site won’t collect personally identifiable information about you and we won’t disclose information stored in cookies that we place on your device to third parties.

How can you control the use of cookies from this site?

If you don’t want us to use cookies when you use this site, you can adjust your internet browser settings not to accept cookies. Your web browser’s help function should tell you how to do this. Alternatively, you can find information about how to do this for all the commonly used internet browsers on the website: http://www.aboutcookies.org/default.aspx. This website will also explain how you can delete cookies which are already stored on your device.

These cookies are essential to the proper functioning of many features of this site. These cookies store a unique ID so this site can remember you from one page request to the next. On our website and in our emails we use web beacons. When we send emails to Customers, we may track behaviour such as who opened the emails, who clicked the links and which pages of our website they have visited.

Beacons and pixels allow us to measure the performance of our email campaigns and to improve our Service and website. To do this, we include single pixel, also called web beacons, in emails we send. Web beacons allow us to collect information about when you open the email, your IP address, your browser or email client type, and other similar details.

We also include Web Beacons in the emails we deliver through our platform. We use the data from those Web Beacons to create reports about how campaigns performed and what actions were taken. Reports are also available to us when we send email to you, so we may collect and review that information.

Data sharing

Although we never sell your data, we may disclose Personal Information to third parties to ensure our prospects and clients receive the most relevant communications. We also use some automated processes to reply to your communications. The only Personal Information we share is your name, email address, job title, company name and IP address. We do not share any other information.

We use software called Google Analytics which is a web analytics service provided by Google Inc. in order to understand how visitors to this site use the site. The Google Analytics cookies remember you from one page request to the next, for example to differentiate between ‘new’ and ‘returning’ visitors. We receive reports from Google Inc. about website usage (such as the number of visitors to our site or the number of unique page views). Google Analytics cookies do not collect personal information about you.

We use third parties to provide information about visitors to our websites. When you visit our website we will record your IP address. This address will be matched against public and proprietary IP address databases to provide us with information about your visit. This information may identify the organisation to whom the IP address is registered but usually not individuals.

Links to other websites

This site may contain links to other websites. This privacy policy only applies to this site so when you link to other websites you should read their privacy policies.

Your rights

You have the right to ask us not to use your personal information for marketing purposes. You can also exercise the right at any time by contacting us at marketing@roxhillmedia.com.

Changes to this privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Acceptable Use Policy

This acceptable use policy sets out the terms between you and us under which you may access our website roxhillmedia.com (the “Website”). This acceptable use policy applies to all users of, and visitors to, the Website. Your use of the Website means that you accept, and agree to abide by, all the policies in this acceptable use policy, which supplement our Terms and Conditions of Website use. This website is owned and operated by Roxhill Media Limited, a company registered in England and Wales with registered company number 08756401 and Registered office Vaughan Chambers, Vaughan Road, Harpenden, Hertfordshire, AL5 4EE.You may use the Website only for lawful purposes.

You may not use the Website:

• In any way that breaches any applicable local, national or international law or regulation
• In any way that is fraudulent, or has any unlawful or fraudulent purpose or effect.
• For the purpose of harming or attempting to harm minors in any way.
• To send, knowingly receive, upload, download, use or re-use any material which does not comply with our content standards, as set out below.
• To transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam).
• To knowingly transmit any data, send or upload any material that contains viruses, malicious software, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.

You also agree:

• Not to copy or re-sell any part of our site in contravention of the provisions of our Terms and Conditions of Website use.
• Not to access, interfere with, damage or disrupt:
• any part of the Website you are not authorised to use;
• any equipment or network on which the Website is stored;
• any software used in the provision of the Website; or
• any equipment or network or software owned or used by any third party.

Content standards

These content standards apply to any and all content which you contribute to the Website (“Contributions”), and to any interactive services associated with it. Contributions must:

• Be accurate (where they state facts).
• Be genuinely held (where they state opinions).
• Comply with applicable law in the UK and in any country from which they are posted.

Contributions must not:

• Contain any material which is defamatory of any person.
• Contain any material which is obscene, offensive, hateful or inflammatory.
• Promote sexually explicit material.
• Promote violence.
• Promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age.
• Infringe any copyright, database right or trade mark of any other person.
• Be likely to deceive any person.
• Be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence.
• Promote any illegal activity.
• Be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety.
• Be likely to harass, upset, embarrass, alarm or annoy any other person.
• Be used to impersonate any person, or to misrepresent your identity or affiliation with any person.
• Give the impression that they emanate from us, if this is not the case.
• Advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse.

Suspension and termination

We will determine, in our discretion, whether there has been a breach of this acceptable use policy through your use of the Website. When a breach of this policy has occurred, we may take such action as we consider appropriate. Failure to comply with this acceptable use policy is a material breach of the Terms and Conditions of Website use upon which you are permitted to use the Website, and may result in our taking all or any of the following actions:

• Immediate, temporary or permanent withdrawal of your right to use the Website.
• Immediate, temporary or permanent removal of any posting or material uploaded by you to the Website.
• Issue of a warning to you.
• Legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach.
• Further legal action against you.
• Disclosure of such information to law enforcement authorities as we reasonably feel is necessary.

We exclude liability for actions taken in response to breaches of this acceptable use policy. The responses described in this policy are not limited, and we may take any other action we reasonably consider appropriate.

Changes to the acceptable use policy

We may revise this acceptable use policy at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are legally binding on you. Some of the provisions contained in this acceptable use policy may also be superseded by provisions or notices published elsewhere on the Website.

This cookie policy was last reviewed on 12 February 2024. Please check back regularly to be kept informed of updates.